Bill Of Material data management

For each job we create a standard BOM spreadsheet. Our problem is that for every RFQ we have to get price and availability check for each part even though many parts are used in other BOM and this information exist in other spreadsheets. I was wondering if anybody have found easier way of doing this time consuming task or do you know any ready made program available for purchase which are easy to use and donot carry out of reach price tag?

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