Part-time Administrative Assistant

OUR COMPANY

What we do day-in and day-out has a lasting, meaningful impact across many industries and in the lives of everyday people. At ACDi we create a seismic measuring system that prevents people from getting stuck in elevators during an earthquake; we defend our nation by helping to build gun turrets for tanks, communication systems for troops, and military avionics; we support NASA programs with communications systems that converse with launched vehicles. We approach each project understanding that achieving the highest quality possible is required for every step of the electronics manufacturing process, because these projects help keep our country and people around the world safe, secure, and free.

At ACDi, we’re more than just a contract manufacturer.

POSITION SUMMARY

This position supports the administrative needs of several departments including Human Resources, Sales, Marketing and Finance. This is a part-time position and the schedule would be Monday - Friday, 6:30 AM - 12:00 PM. Depending on the availability of the ideal candidate, this may be somewhat flexible.

ESSENTIAL DUTIES & RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.  Others duties may be assigned.

Greet visitors and customers and assist them with ESD equipment as needed.
Answer, screen and route incoming calls to the appropriate employees.
Distribute incoming and outgoing mail and packages.
Ensure employees are properly temperature screening upon entry to the facility and prepare all PPE.
Assist with scheduling activities, meetings and appointments.
Assist with planning and executing employee events.
Assist with entry of invoices for Accounts Payable.
Maintain and order office supplies.
Coordinate and book travel arrangements for employees.
Assist with special projects and reporting.

SKILLS & QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required. 

High School diploma or GED required. Associate's degree preferred.
1- 3 years' of administrative experience.
Must demonstrate a willingness to take on every aspect of the role with enthusiasm.
Willingness to embrace changes and ability to be resourceful in all aspects of the position.
Must possess excellent oral and written communication skills and be capable of respectful and successful interactions with all levels of employees and vendors.
Strong attention to detail and ability to follow up on issues to closure.
Strong organizational skills with a proven track record of working in a fast-paced environment with a positive, service-oriented attitude.
Proficient in Microsoft Office (Outlook, Word, PowerPoint, and Excel), Adobe Acrobat Pro.
Experience managing marketing material and social media is a plus.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, hear and use vision.  The employee rarely is required to stand or walk but the position may require twisting movements of limbs.  Employee must have use of hands to finger and to handle, pull, lift, carry and push up to 15 pounds.  Specific vision abilities required by this job include close vision for reading and analyzing documents.